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Executives and Responsibilities

Xingjian Dance Studio Charity Club Officer

Position Descriptions

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Officer and Director Positions

Officers are expected to be current student of the Xingjian Dance Studio and active member of the associated charity club.

Executive Committee/Officers

The Executive Committee is comprised of all officers of the charity club (club name to be decided later). The primary responsibilities of each officers are defined as below:

President

The President’s responsibilities include:

  1. Setting overall strategy and policy for the club
  2. Supervising and coordinating all club activities
  3. Developing annual club activity plan and timeline
  4. Calling and presiding over regular and special meetings when needed
  5. Coordinating with performance organizer(s)/host(s) and managing all on-site performance-related activities (i.e. program hosting, club introduction, media interview etc.)
  6. Representing the club to the public and serving as a spokesperson for the club in all public occasions
  7. Managing relationship with YCC to make sure all club activities are in compliance to YCC’s policy
  8. Serving as a secondary signatory on financial accounts
  9. Serving as a liaison to the studio director and parents association, providing regular updates to organizational tasks
  10. Recruiting new members

Vice President – Event Officer

The Event VP’s responsibilities include:

  1. Assuming President’s responsibilities in the absence of the President
  2. Managing all external performance inquiries and related correspondence in a timely and appropriate manner
  3. Making recommendations to the studio director and other executive officers in order to jointly develop annual event plan for the charity club
  4. Coordinating with performance organizer(s)/host(s) and managing all on-site performance-related activities (i.e. program hosting, club introduction, media interview etc.)
  5. Developing continuous relationship with community and organizations and explore new opportunities for public events
  6. Assisting President in managing external relationships when necessary
  7. Preparing quarterly summary report for President and studio director
  8. Performing other duties as assigned by the President

Vice President – Public Relationship Officer

The Public Relationship VP’s responsibilities include:

  1. In the absence of the President, representing the club to the public and serving as a spokesperson for the club in public occasions
  2. Managing public relationships between club and community, organizations, sponsors, local media etc. to strengthen the social image of the club and enhance its impact on the community service
  3. Managing relationship with YCC to make sure all club activities are in compliance to YCC’s policy
  4. Publishing news reports, events reports etc. on local media (Chinese media in particular) on a regular basis
  5. Preparing quarterly summary report for President and studio director
  6. Recruiting new members
  7. Performing other duties as assigned by the President

Vice President – Administration

The Administration VP’s responsibilities include:

  1. Supporting President and other two VPs
  2. Managing all internal activities including meeting scheduling, agenda, meeting minutes/distribution, e-newsletter, club website update etc.
  3. Managing communications between club, studio director and the parents association
  4. Preparing the Community Service Certificate by Club and YCC to issue to club members
  5. Maintaining records of club membership
  6. Maintaining records of all club activities and events calendar
  7. Serving as the club’s recognition and appreciation coordinator
  8. Recruiting new members
  9. Performing other duties as assigned by the President

Treasurer

The Treasurer’s responsibilities include:

  1. Preparing annual budget plan and event-based budgets and related record keeping
  2. Processing all monetary transactions including receiving funds paid to the club and disbursing money to the pre-selected charity subjects as well as other pre-authorized orders/invoices
  3. Maintaining the permanent record of all financial matters
  4. Managing time card reporting for all club members to YCC
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